LearnGrokUse this pack to turn a mixed property file into a decision your branch can act on: list, list with tightly controlled wording, or pause. It is for the agent or support worker who has documents but needs a reliable account of what is missing before the property is marketed.
The prompts do not replace the conveyancer, building professional or other qualified reviewer. Their purpose is narrower: create an evidence trail, stop unsupported claims entering the listing, and give the case owner a named next action.
Key point
Start with evidence, not the draft listing
A statement in the seller's email is a lead to check. It is not proof for the listing.
Run the prompts in this order
- Start with Document intake and evidence index. Paste filenames and document text where possible. If you only have scans, include what you can read and mark poor scans as unreadable. This first output is your case inventory.
- Run Title and tenure marketing flags when title material, a lease or management information is available. Use it to check that phrases such as
freehold,allocated parking,private gardenorlong leaseare supported, rather than assumed. - Run Planning and compliance evidence review where works have been mentioned or are visible in the floorplan, photographs or inspection notes. Keep certificates, invoices and seller statements separate. They are different types of evidence.
- Run EPC and floorplan consistency check before finalising bedrooms, room labels, measurements, heating wording and energy statements. Paste the proposed copy, not just the documents.
- Finish with Final marketing readiness decision. Paste the outputs from the earlier prompts in full. Assign every required action to a person or team before the listing is released.
If the file is small, you can begin with the final prompt. You will get a better result, and a clearer audit trail, by using the earlier prompts first.
Note
Keep the source beside each finding
A useful checklist says where the statement came from, such as the EPC, title register, seller form or inspection note. It does not simply say documents checked.
Prepare the material before pasting
Give each file a plain label before you paste it. For example: EPC, issued [date], floorplan, agent version [date], or seller property form, incomplete. Include the property address as it appears on each document. Flat numbers, plot numbers and postcodes often expose a mismatch that would otherwise be missed.
Remove information that the reviewer does not need, such as bank details, signatures and unrelated personal correspondence. Do not remove dates, issuer names, reference numbers, property descriptions or the wording around an approval, restriction or certificate. Those fields are often what allows a document to be matched to the property.
Document upload and handling options can vary with the model you are using. Check the current guidance in the xAI documentation overview. If a scan cannot be read accurately, type the relevant wording or ask for a clearer copy. Do not rely on a guessed reading of a plan, stamp or certificate.
Watch out
Do not convert absence into a conclusion
No certificate supplied does not mean the work was unauthorised. It means a certificate or specialist confirmation is still needed before you make a claim based on it.
Check the final decision
Read the final output beside the actual documents. Checking matters most where the model has joined two similar facts that belong to different documents or properties.
Use this quick review table before marking the case ready:
| If you see this | Check | Then do this |
|---|---|---|
| A confident statement with no source | Whether a document and page are named | Mark it unresolved until evidence is supplied |
| The same address written differently | Flat, unit, plot and postcode details | Ask the seller or conveyancer to confirm the correct property reference |
| A certificate for a stated alteration | Work description, date, issuer and property address | Hold the related marketing claim if any field does not match |
| A floorplan room called a bedroom | The seller form, inspection notes and proposed copy | Use neutral room wording until the agent confirms the description |
| A title or lease entry summarised as a marketing benefit | The exact original wording | Refer interpretation to the conveyancer and remove the claim if needed |
Check
A checklist is complete when every blocker has an owner
Each unresolved item should name the missing document or verification, the person who must provide it, and the listing claim affected.
The output is wrong, or at least unsafe to rely on, when it overlooks an address mismatch, treats an invoice as an approval, silently resolves conflicting dates, or repeats a seller claim as a fact. It is also wrong when it gives a marketing-ready result while key documents were not supplied. Correct the source material, then rerun the relevant prompt rather than editing the conclusion by hand.
When the pack does not work
If the answer is generic, paste fewer documents at once and start with the intake prompt. If it misses a document, add its full title, date, issuer and the relevant text. If scans are unclear, obtain a clearer copy or record the item as unreadable. If the issue turns on title wording, lease terms, planning status, building standards or safety, stop treating it as a copywriting task and send the exact question and source document to the conveyancer or qualified specialist.
Stop
Do not publish around an unresolved material conflict
Removing the difficult wording from the draft does not fix a mismatch in the property file. Record it, assign it, and obtain the evidence or professional confirmation.
